What basic qualifications are needed for agency exports?

When entrusting export agency services, manufacturing enterprises need to prepare the following core documents:

• Enterprise Three-in-One Business License(Must includeimport and exportBusiness scope)
• Yesforeign tradeForeign Trade Operator Registration Form(Still required in 2025)
• Product-related certification documents(Such as CE, FDA and other international certifications)
• VAT General Taxpayer Qualification Certificate(Required forExport DrawbackBusiness)

What is the basic process for agency exports?

A typical agency export process consists of 5 stages:

• Contract negotiation stage
  • Determine trade terms (FOB/CIF, etc.)
  • Clarify settlement methods (LC/TT, etc.)
• Document preparation stage
  • Product classification (HS code confirmation)
  • Customs declaration document preparation
• Logistics operation phase
• Foreign exchange settlement and verification phase
• Tax refund declaration phase (cycle approximately 2-3 months)

What items are included in export agency fees?

2025 agency service fee main components:

• Basic service fee: Usually charged at 0.8%-1.5% of export amount
• Document processing fee: Includes documentation fees for customs clearance, commodity inspection, etc.
• : Special services such as special packaging and dangerous goods declaration: Special packaging, reinforcement and other requirements
• Tax refund financing fee(If choosing advance tax refund service)

Which products cannot be exported through agency?

According to the latest 2025 regulatory requirements, special attention should be paid to the following products:

• Dual-use items (export license required)
• Medical Equipment(CFDA filing required)
• Hazardous chemicals (MSDS and dangerous goods packaging certificate required)
• Specific goods destined for internationally sanctioned regions

How to avoid common risks in agency exports?

Recommended three-level risk prevention mechanism:

• At the contract level
  • Clearly define quality dispute resolution clauses
  • Agree on intellectual property guarantee responsibilities
• At the operational level
  • Adhere to third-party inspection system
  • Insure export credit insurance
• Financial level
  • Establish foreign exchange rate hedging mechanism
  • Strictly review buyer creditworthiness

What conditions must be met for export tax refund?

2025 tax refund policy requirements:

• Goods actually leave the country andA complete export agency agreement should be attached with:
• VAT special invoice compliance
• Customs declaration information one-to-one correspondence,
• Tax refund declaration must be completed before April of the year following export

How to choose a reliable foreign trade agency company?

Recommend evaluating from 5 dimensions:

• Customs AEO certification level (priority given to Advanced Certified Enterprises)
• Industry service experience (whether having export cases of similar products)
• Fund security (whether establishing dedicated client accounts)
• Information technology level (whether providing real-time logistics tracking systems)
• Compliance management capability (professionalism in handling trade agreements like RCEP)

Cross-border E-commerceIs agency export suitable for you?

Judgment should be based on business models:

• Suitable scenarios
  • Small-to-medium batch B2B business
  • Multi-category combined shipments
  • Requiring comprehensive customs solutions
• Unsuitable scenarios
  • Retail direct mail business (recommended to use cross-border e-commerce comprehensive pilot zone channels)
  • Overseas warehouse bulk stocking (consider self-operated export)